20 Keyboard Shortcuts For Deleting In Excel: A Comprehensive List |
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Excel is a powerful tool for data analysis and management, but navigating through its various features can be time-consuming. One of the most common tasks in Excel is deleting data, and knowing the right shortcuts can significantly boost your productivity. In this article, we will explore 20 essential shortcuts for deleting data in Excel, helping you work more efficiently and save valuable time. Deleting data in Excel is a frequent task, whether you’re removing unnecessary information, clearing formatting, or starting fresh with a new dataset. While using the mouse and navigating through menus is an option, it can be slow and cumbersome. By mastering a few simple keyboard shortcuts, you can streamline your workflow and delete data quickly and easily. Table of contentsKeyboard Shortcuts for Deleting for Windows Users1. Delete Contents Without Deleting FormattingTo delete the contents of a cell or range of cells without affecting the formatting, use the following shortcut: Windows: Delete key2. Delete Cells and Shift Remaining Cells UpTo delete selected cells and shift the remaining cells up, use this shortcut: Windows: Ctrl + - (minus sign)See also Increment Cell Value by 1 in Excel with This Simple Shortcut3. Delete Cells and Shift Remaining Cells LeftTo delete selected cells and shift the remaining cells to the left, use: Windows: Ctrl + Shift + - (minus sign)4. Delete an Entire RowTo quickly delete an entire row, select any cell in the row and use: Windows: Ctrl + Shift + - (minus sign) or Shift + Space, then Ctrl + -5. Delete Multiple RowsTo delete multiple rows at once: Select the rows you want to delete by clicking and dragging the row numbers.Use the shortcut: Ctrl + - (minus sign)6. Delete an Entire ColumnTo delete an entire column, select any cell in the column and use: Windows: Ctrl + - (minus sign) or Ctrl + Space, then Ctrl + -7. Delete Multiple ColumnsTo delete multiple columns at once: Select the columns you want to delete by clicking and dragging the column letters.Use the shortcut: Ctrl + - (minus sign)8. Clear All FormattingTo remove all formatting from selected cells without deleting the contents, use: Windows: Ctrl + \ (backslash)9. Delete All CommentsTo delete all comments in a worksheet, use the following shortcut: Windows: Alt + E + D + A10. Delete a Single CommentTo delete a single comment, select the cell containing the comment and use: Windows: Alt + E + D + D11. Delete Conditional FormattingTo remove conditional formatting from selected cells, use: Windows: Alt + H + L + C12. Delete HyperlinksTo remove hyperlinks from selected cells without deleting the text, use: Windows: Ctrl + Shift + F913. Delete Named RangesTo delete a named range: Press Ctrl + F3 to open the Name Manager.Select the named range you want to delete and press the Delete key.14. Delete Pivot TableTo delete a pivot table, select any cell within the pivot table and use: Windows: Alt + J + T + D15. Delete WorksheetTo delete the current worksheet, use: Windows: Alt + H + D + S16. Delete Multiple WorksheetsTo delete multiple worksheets at once: Select the worksheets you want to delete by holding Ctrl and clicking on the sheet tabs.Right-click on one of the selected sheet tabs and choose “Delete” from the context menu.17. Delete All Blank RowsTo delete all blank rows in a worksheet, use this shortcut: Windows: Alt + H + D + R18. Delete All Blank ColumnsTo delete all blank columns in a worksheet, use: Windows: Alt + H + D + C19. Delete DuplicatesTo remove duplicate values from a range of cells: Select the range containing duplicates.Press Alt + A + M to open the Remove Duplicates dialog box.Choose the columns to check for duplicates and click “OK.”20. Delete OutlineTo remove the outline structure from a worksheet, use: Windows: Alt + A + G + U Keyboard Shortcuts for Deleting for Mac Users1. Delete Contents Without Deleting FormattingTo delete the contents of a cell or range of cells without affecting the formatting, use the following shortcut: Mac: Fn + Delete or Fn + Backspace2. Delete Cells and Shift Remaining Cells UpTo delete selected cells and shift the remaining cells up, use this shortcut: Mac: ⌘ + - (minus sign)See also Master This Shortcut for Format Painter in Excel: Easy Guide3. Delete Cells and Shift Remaining Cells LeftTo delete selected cells and shift the remaining cells to the left, use: Mac: ⌘ + ⇧ + - (minus sign)4. Delete an Entire RowTo quickly delete an entire row, select any cell in the row and use: Mac: ⌘ + ⇧ + - (minus sign) or ⇧ + Space, then ⌘ + -5. Delete Multiple RowsTo delete multiple rows at once: Select the rows you want to delete by clicking and dragging the row numbers.Use the shortcut: ⌘ + - (minus sign)6. Delete an Entire ColumnTo delete an entire column, select any cell in the column and use: Mac: ⌘ + - (minus sign) or ⌘ + Space, then ⌘ + -7. Delete Multiple ColumnsTo delete multiple columns at once: Select the columns you want to delete by clicking and dragging the column letters.Use the shortcut: ⌘ + - (minus sign)8. Clear All FormattingTo remove all formatting from selected cells without deleting the contents, use: Mac: ⌘ + \ (backslash)9. Delete All CommentsTo delete all comments in a worksheet, use the following shortcut: Mac: ⌥ + ⌘ + E + D + A10. Delete a Single CommentTo delete a single comment, select the cell containing the comment and use: Mac: ⌥ + ⌘ + E + D + D11. Delete Conditional FormattingTo remove conditional formatting from selected cells, use: Mac: ⌥ + ⌘ + H + L + C12. Delete HyperlinksTo remove hyperlinks from selected cells without deleting the text, use: Mac: ⌘ + ⇧ + F913. Delete Named RangesTo delete a named range: Press ⌘ + F3 to open the Name Manager.Select the named range you want to delete and press the Delete key.14. Delete Pivot TableTo delete a pivot table, select any cell within the pivot table and use: Mac: ⌥ + ⌘ + J + T + D15. Delete WorksheetTo delete the current worksheet, use: Mac: ⌥ + ⌘ + H + D + S16. Delete Multiple WorksheetsTo delete multiple worksheets at once: Select the worksheets you want to delete by holding ⌘ and clicking on the sheet tabs.Right-click on one of the selected sheet tabs and choose “Delete” from the context menu.17. Delete All Blank RowsTo delete all blank rows in a worksheet, use this shortcut: Mac: ⌥ + ⌘ + H + D + R18. Delete All Blank ColumnsTo delete all blank columns in a worksheet, use: Mac: ⌥ + ⌘ + H + D + C19. Delete DuplicatesTo remove duplicate values from a range of cells: Select the range containing duplicates.Press ⌥ + ⌘ + A + M to open the Remove Duplicates dialog box.Choose the columns to check for duplicates and click “OK.”See also Easy Shortcut for Go To Special in Excel20. Delete OutlineTo remove the outline structure from a worksheet, use: Mac: ⌥ + ⌘ + A + G + UFinal ThoughtsMastering these 20 shortcuts for deleting data in Excel will help you work more efficiently and save time on repetitive tasks. By incorporating these shortcuts into your daily workflow, you’ll be able to navigate and manage your data with ease, allowing you to focus on analysis and decision-making. Remember, practice makes perfect! The more you use these shortcuts, the more natural they’ll become, and you’ll find yourself deleting data in Excel with speed and precision. ShortcutWindowsMacDelete Contents Without FormattingDeleteFn + Delete or Fn + BackspaceDelete Cells and Shift Remaining Cells UpCtrl + –⌘ + –Delete Cells and Shift Remaining Cells LeftCtrl + Shift + –⌘ + ⇧ + –Delete an Entire RowCtrl + Shift + – or Shift + Space, then Ctrl + –⌘ + ⇧ + – or ⇧ + Space, then ⌘ + –Delete an Entire ColumnCtrl + – or Ctrl + Space, then Ctrl + –⌘ + – or ⌘ + Space, then ⌘ + –Clear All FormattingCtrl + \⌘ + \Delete All CommentsAlt + E + D + A⌥ + ⌘ + E + D + ADelete a Single CommentAlt + E + D + D⌥ + ⌘ + E + D + DDelete Conditional FormattingAlt + H + L + C⌥ + ⌘ + H + L + CDelete HyperlinksCtrl + Shift + F9⌘ + ⇧ + F9Delete Pivot TableAlt + J + T + D⌥ + ⌘ + J + T + DDelete WorksheetAlt + H + D + S⌥ + ⌘ + H + D + SDelete All Blank RowsAlt + H + D + R⌥ + ⌘ + H + D + RDelete All Blank ColumnsAlt + H + D + C⌥ + ⌘ + H + D + CDelete OutlineAlt + A + G + U⌥ + ⌘ + A + G + UBy incorporating these essential shortcuts into your Excel toolkit, you’ll be well on your way to becoming an Excel power user, boosting your productivity and efficiency in managing and analyzing data, regardless of whether you use a Windows or Mac operating system. FAQsWhat is the shortcut to delete the contents of a cell without deleting the formatting?To delete the contents of a cell without deleting the formatting, use the Delete key on Windows or Fn + Delete or Fn + Backspace on Mac. How can I delete an entire row or column in Excel using keyboard shortcuts?To delete an entire row, select any cell in the row and use Ctrl + Shift + - (minus sign) or Shift + Space, then Ctrl + - on Windows, or ⌘ + ⇧ + - (minus sign) or ⇧ + Space, then ⌘ + - on Mac. To delete an entire column, select any cell in the column and use Ctrl + - (minus sign) or Ctrl + Space, then Ctrl + - on Windows, or ⌘ + - (minus sign) or ⌘ + Space, then ⌘ + - on Mac. Is there a shortcut to clear all formatting from selected cells?Yes, to remove all formatting from selected cells without deleting the contents, use Ctrl + \ (backslash) on Windows or ⌘ + \ (backslash) on Mac. How do I delete all comments in a worksheet using a shortcut?To delete all comments in a worksheet, use the shortcut Alt + E + D + A on Windows or ⌥ + ⌘ + E + D + A on Mac. What is the shortcut to delete a pivot table in Excel?To delete a pivot table, select any cell within the pivot table and use Alt + J + T + D on Windows or ⌥ + ⌘ + J + T + D on Mac. ![]() Vaishvi Desai is the founder of Excelsamurai and a passionate Excel enthusiast with years of experience in data analysis and spreadsheet management. With a mission to help others harness the power of Excel, Vaishvi shares her expertise through concise, easy-to-follow tutorials on shortcuts, formulas, Pivot Tables, and VBA. Spread the love |
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